openDesk 1.12: Improved features in Project and other optimizations

Important note

Changes made by this version can lead to issues to instances set up prior to version 1.8. If your instance was set up before 1.8 we recommend to install directly 1.12.1. Also please take a look at the migration instructions.

Project

openDesk 1.12.0 introduces OpenProject 17.1 which comes along with various new features and improvements. Here are some of the most important features for openDesk:

Real-time documents collaboration

With OpenProject 17.0, teams can collaborate on documents in real time, directly in OpenProject. Multiple users can edit a document at the same time and see each other’s changes instantly. This helps teams develop ideas together, align on content, and keep everything centrally available.

Improved meeting features

OpenProject 17 introduces several great improvements that make meeting preparation and documentation more intuitive, structured, and efficient. With draft mode, agendas can be created and refined collaboratively without notifying participants too early. This allows moderators to align internally before opening the meeting and sharing it with the full group.

Once the meeting starts, keeping discussions focused can be challenging. Presentation mode helps moderators guide participants through the agenda step by step, making it easier to stay on topic and ensure that all items are addressed in order. Meetings can now include multiple text-based outcomes, making it easier to document decisions, agreements, or next steps directly where they belong. These outcomes remain part of the meeting documentation and can be reviewed later. To support follow-up and planning, meetings can also be subscribed to via iCal, allowing participants to stay informed about schedules and updates in their personal calendar tools.

Structure projects consistently: Redesigned project home and improved template selection

OpenProject 17 introduces a redesigned project home, now split into two dedicated tabs. This makes it easier to distinguish between high-level project information and operational details and helps teams understand a project’s structure at a glance. Please note that in addition to the redesign, the project overview page has been renamed to project home.

Smarter search and more precise autocompleters

The search now includes additional context such as type and status, helping users find relevant content faster. As a positive side effect of that, several autocompleters have been improved to provide more accurate suggestions and reduce ambiguity when entering data.

Improved accessibility

Alt texts for images and improved chart colors make OpenProject more accessible and easier to use for everyone.

More restrictive user privacy options

User visibility can now be restricted more strictly for people who are not members of the same project, supporting privacy-sensitive environments.

You can find the full list of new features of OpenProject 17.1 in the Release Notes.

Mail & Calendar

Improvements

The release of Open-Xchange 8.45 implements a range of user experience improvements across mail and calendar components. The overall interface behaves more consistently, accessibility has been strengthened — including refinements to keyboard navigation and focus handling — and numerous issues have been resolved to make everyday interactions smoother and more reliable.

Portal

Structured logging for UDM HTTP REST API and UMC Server

The UDM HTTP REST API and UMC Server now support structured logging, making it easier to parse and analyze logs in centralized logging systems. Please note: This release has structured logging deactivated by default. The next update of Portal has it enabled by default.

You can find the full update information at Univention.

Wiki

The update of XWiki to version 17.4.8 contains several improvements, fixes several issues and closes a security gap.

Migration

For migration instructions please take a look at openCode.

Changelog

You can find the full changelog for openDesk 1.12 on openCode.